Pay your suppliers

Payables shows what you owe your suppliers: every bill not yet paid, what is overdue and what is due this week. A delivery received on credit lands here by itself.

Record a supplier bill

Goods from a supplier are received under Deliveries. Use this for a bill with nothing to put on the shelf, like rent, electricity or a repair.

1. Click Payables under Money in the menu.
2. Click Record a bill.
3. Select the Supplier.
4. Under The bill, choose No products. Enter the Bill total, and of which GST if you can claim it back.
5. Enter the Invoice number and Invoice date, and choose How it is paid. On Credit, set Payment due.
6. Click Record bill.

Pay a bill

1. Click the bill in the list.
2. Click Record a payment.
3. Enter the Amount paid and Paid on date.
4. Choose the Method: Bank transfer, UPI, Cheque, Cash or Card. Add the Reference, like the UTR or cheque number.
5. Click Record and the amount, like Record ₹5,000.

You can pay part of a bill. The rest stays owed.

Good to know

• The tabs show Bills, By supplier and Payments made.
• Choose Outstanding, Overdue, Settled, Voided or All to filter the bills.
• Recorded a payment by mistake? An admin can open the bill and click Undo payment next to it.
• Goods sent back on a debit note are taken off the bill. See Returns to suppliers.
• Receivables, at the top, shows what customers owe you. See Dues to collect it.